Every van.Every driver.One dashboard.

Give each driver their own login, get pre-trip inspections with photos, and see what every van costs per mile, from your phone or your desk.

Start a 14-day free trial Try the fleet demo

No credit card for the trial
$4 per vehicle a month
Unlimited drivers

Got both a personal car and work vehicles? One account handles both. Sign up for both

A driver's pre-trip inspection with a brake problem flagged

A fleet of three vans in Milebook, each with its odometer, MPG and cost per mile

A driver's GPS trip in Van 1: 9.4 miles from Bay Ridge to a job in Williamsburg, with the route on a street map

Van 1 · Marcus · 34¢/mi
Van 2 · Luis · 34¢/mi
Van 3 · Kim · 44¢/mi

14-day trial, no card
Unlimited drivers
Secure payments by Stripe
Export for your accountant

Smart Receipt Scanner · included on every plan

Snap the receipt. We fill it in.

No more shoebox of crumpled gas receipts. Take a photo and Milebook does the data entry for you to check.

1
Snap the receipt
Drivers photograph the gas or repair receipt at the pump or the shop, right from their phone.
2
Milebook fills it in
It reads the total, date, gallons, price per gallon, shop and the work done, and puts it in the right form for the right vehicle.
3
Check it and save
Anything it can't read clearly is flagged, never guessed. You confirm, tap Save, and the photo stays attached.

Also warns you about duplicate receipts. Photos are stored privately with the entry.

Scan your first receipt free How the scanner works

A scanned gas receipt for Van 1 in Milebook, with the details filled in to check before saving

How it works for your business

Set up your fleet in a few minutes. Your drivers do the logging; you see what every van costs.

1
Add your vans
Name each vehicle, add the plate and odometer. Import past records if you have them.
2
Invite your drivers
Each driver gets their own login and only sees the vans you assign them.
Drivers
- MMarcusDriver · own loginVan 1
- LLuisDriver · own loginVan 2
- KKimDriver · own loginVan 3
Each driver sees only their own van.
3
Drivers log from the road
Fill-ups, receipts and a pre-trip inspection with photos, right from their phone.
4
You see every cost
Cost per van and per mile, what's overdue, and problems from inspections, in one place.

For your business

Run your work vehicles from one dashboard.

For contractors, plumbers, electricians, cleaners, delivery and service businesses with vans, trucks and drivers.

The owner's view on a computer: costs this month, a DOT inspection overdue, and all three vans with odometer, MPG and cost per mile

A tradesperson leaning on a white work van, checking a phone before a job

One fleet dashboard
Every van on one screen: cost, distance, fuel and what's due, for any date range.
A login for every driver
Each driver sees only the vans you assign. No shared passwords, no cap on drivers.
Pre-trip inspections
Drivers tick through a checklist with photos before they roll. Problems land on your dashboard right away.
Fuel and repairs per van
Drivers log fill-ups and snap receipts from their phone. Repairs, tires and services are tracked per vehicle.
Maintenance that doesn't slip
Oil changes by mileage, DOT inspections and registrations by date. You get the reminder before the van goes down.
GPS trips, miles at the IRS rate
Drivers tap Start trip and End trip and the phone's GPS records the miles. You see every trip and its business miles; the street-map route stays private to the driver.
Year-end mileage log
Every trip for the year with date, places, purpose and miles, plus business, commuting and other totals per van. Print it or save a PDF for your accountant.
Recalls for every van
Check each vehicle against NHTSA's recall list, see the risk and the fix, and record the repair so you know which vans are done.

Free tool · no sign-up · more free tools

What are your business miles worth?

Work out your mileage deduction at the IRS standard rate: 76¢ a mile from July 1, 2026.

Open the deduction calculator

On every plan

Works on any phone
iPhone, Android or computer. Add it to your home screen and it opens like an app.
Receipt photos
Snap the receipt with each entry. It's there when you need it.
Import your history
Coming from Drivvo, Fuelio, Fuelly or Simply Auto? Bring your records with you.
Miles or kilometers
Gallons or liters, MPG or km/L. Your choice.
VIN lookup
Type or paste the VIN and Milebook fills in the year, make, model and engine from NHTSA. Nothing you typed is replaced without asking.
Mileage log for taxes
Print the year's trips with date, places, purpose and miles, or save a PDF. Included on every plan.
Export anytime
Download everything to a spreadsheet on every plan, even Free.
No ads, ever
Paid for by subscriptions. We don't show ads and we don't sell your data.

Simple pricing per vehicle.

Fleet is $4 per vehicle a month with unlimited drivers: three vans is $12 a month. Try everything free for 14 days, no card.

Personal or solo business

Pro

$39.99 per year

or $4.99 a month

Best for: Gig drivers and one-truck businesses

10 vehicles, a second person on the account, and IRS mileage totals for taxes.

Everything in Plus
Up to 10 vehicles
2 people: you and one driver
Limit the driver to their vehicles

Start free, upgrade to Pro

For businesses with drivers

Fleet

$4 per vehicle / month

or $40 per vehicle a year

Best for: Businesses with vehicles and drivers

Unlimited drivers, vehicle assignments, pre-trip inspections and fleet reports.

Everything in Pro
Unlimited drivers, each limited to their vehicles
Inspection checklists with photos
Cost per vehicle and per driver

Start 14-day free trial

Just tracking your own car? Personal plans start free. Compare every plan

Got both a personal car and work vehicles? One account handles both. Sign up for both

What people use Milebook for

Switching from another app? Compare Milebook with Drivvo, Fuelio, Fuelly, Simply Auto or Fleetio.

Questions

How does the free trial work?

Fleet is free for 14 days with no credit card. Add your vans, invite your drivers and use everything. If you don't subscribe, the account drops to the Free plan and keeps your data.

What does it cost?

Fleet is $4 per vehicle a month (or $40 per vehicle a year), with no limit on drivers. Three vans is $12 a month. One work vehicle and one helper? Pro is $39.99 a year.

What do my drivers see?

Each driver gets their own login and sees only the vehicles you assign. They can log fill-ups, expenses, trips and pre-trip inspections, but can't delete entries, edit vehicles or see the team page.

Can my drivers track trips with GPS?

Yes. A driver taps Start trip and End trip, and the phone's GPS records the miles while Milebook is open on screen. You see each trip, its miles and who drove; the street-map route is private to the driver, so you're not tracking where your people go. It isn't live tracking or turn-by-turn directions.

Do drivers need to install anything?

No. They open a link on their phone and add it to the home screen. It works on iPhone and Android.

Can I track my own car and my work vehicles in one account?

Yes. Choose Both when you sign up and keep personal and work vehicles side by side in one account. You start on Free (up to 2 vehicles); upgrade to Plus, Pro or Fleet when you need more vehicles or drivers.

Can I export for my accountant?

Yes. The year-end mileage log lists every trip with date, places, purpose and miles, with business, commuting and other totals per vehicle; print it or save a PDF. Reports show cost per vehicle and per mile, and everything exports to a spreadsheet.

Can I check my vans for recalls?

Yes. Each vehicle has a Check recalls button with the safety recalls NHTSA has issued for its year, make and model. To see whether a recall is still open on a specific van, enter its VIN on NHTSA.gov. Record the repair in Milebook so you know which vans are done.