Milebook for business · for HVAC companies
Keep your HVAC vans running through the rush
When the first heat wave or cold snap hits, every van has to be on the road. Milebook makes sure the boring stuff gets done ahead of time: oil changes, tires and inspections, plus a daily check your techs do on their phone.
- No credit card for the trial
- $4 per van a month
- Unlimited drivers
What it does for HVAC companies
Get maintenance done before peak season
Reminders by date or mileage for every van. Look at what's due across the fleet and schedule it during the slow weeks instead of mid-July.
A daily check on the tech's phone
Techs mark each item OK or Problem before they roll, with a note and a photo when something's wrong. Problems show up on your dashboard right away.
Fuel and miles per van
Fill-ups, MPG and cost per mile for each van. A van whose fuel economy suddenly drops gets flagged, which is often the first sign of a tire or brake problem.
One dashboard for the whole fleet
Cost, distance, fuel and services for every van over any date range, and everything exports to a spreadsheet.
Set up in an afternoon
- 1
Add your vans
A name, the plate and the odometer. Import past records if you have them.
- 2
Invite your drivers
Each gets their own login, limited to the vans you assign.
- 3
They log from the road
Fill-ups, receipts, trips and a pre-trip check with photos, on their phone.
- 4
You see every cost
Cost per van and per mile, what's due and every problem found, in one place.
A pre-trip check made for HVAC companies
Every Fleet account starts with a standard pre-trip checklist. Edit it or add your own items, like these. Drivers mark each one OK or Problem, with a note and a photo for anything wrong.
Included
- Tires: pressure and tread
- Lights: headlights, brake lights, signals
- Brakes feel normal
- Fluids: oil, coolant, washer
- Wipers and windshield
- Mirrors and horn
- No new body damage
- Interior clean, cargo secured
Worth adding for HVAC companies
- Refrigerant cylinders stored upright and secured
- Ladders and ladder rack secure
- Recovery machine and tools strapped in
- Shelving and parts bins secured
- Rear and side doors lock
Want it on paper too? Print our free pre-trip inspection checklist.
$4 per van a month
Unlimited drivers, inspections, reminders and reports. Five vans is $20 a month, or $40 per van a year. Try everything free for 14 days, no card.
Questions
Can I see what's due across all my vans?
Yes. The reminders page lists every service due by date or mileage across the fleet, overdue items first, and the dashboard shows what needs attention.
Can my crew log miles between jobs?
Yes. They tap Start trip and End trip and the phone's GPS records the miles while Milebook is open on screen, or they log the odometer by hand. You see every trip and its business miles at the IRS rate; the street-map route stays private to the driver.
What does it cost?
Fleet is $4 per vehicle a month (or $40 per vehicle a year) with unlimited drivers, after a 14-day free trial with no card. Five vans is $20 a month.
Do my drivers need to install an app?
No. They open getmilebook.com on their phone, sign in with their own login and add it to the home screen. It works on iPhone and Android.